Fort Crook Historical Society

Board Meeting

August 5, 2008

 The regular meeting of the Fort Crook Historical Society was called to order by President Robert Ingram at 7:00 P.M.

 Those present were board members Robert Ingram, Betty Stoltenberg, Billie Albaugh, Charles Thomason, Milly Lakey, John Fenn, Tim Glaze, Jeannette Ciriello and Glorianne Weigand. Also present were Past President Chuck McCulley and curator Dorothy Mason.

 The minuets were read and approved with one spelling correction.

The Treasurers report was given and we have $30,243.09 in the general fund and $52,448.18 in the Round Barn Fund. Charles made a motion to accept the treasurer’s report and Milly seconded it.  Motion carried.

  OLD BUSINESS: Robert reported that Beaty Associates will donate logs for the Round Barn and they have already donated the rafter poles.

 A discussion was held on doing a flyer to put in all mail boxes versus a large ad in the papers.  We felt the bulk mailing of a saturation letter would include more people than in the local newspapers.  We need to incorporate updates on the Round Barn and Thank You to all that have donated labor or materials.  Robert and Glorianne will get the information together on this. Tim will get a number of addresses of all the local post offices.

  The Fall River Century Bike Ride was well attended and they was good help to get the food together and to clean up from Museum members. The committee of the Bike Ride sent the Museum a check for $650.00.

  John reported on the IT Committee.  He has disposed of the entire excess electronic inventory. A letter and check for $100.00 was received from Shasta.com to reimburse us for our problems.

  Susie Knoch is still on the Frontier phone company as our contact person so no one else can do any business until that is changed.  We need to put Robert, Betty and John on the account and Betty will call Susie to have her make the changes.

  Tim reported that Merri has all the books in the library and the school house cataloged and it is on the computer and he also has a hard copy.

Tim and Merri painted the parking lanes and made a Gift Shop and Admission Free sign that is on the large log at the front of the property. Thank you and good job done.

 We will have a work day on Thursday at 6:00 to patch the walk ways and another work day Saturday morning to clean the grounds up for the garden tour on Sunday. Lunch will be served by the Garden Club at the Museum at 11:00 on Sunday August 10. We will provide tables, chairs and sun shades. Jeannette, Mary and Olivia have worked hard on the yard and it is beautiful.

  Glorianne has the fair booth under way and will call for help when it is time to set it up.  Charles will pull his car trailer with his pickup in the parade with the Sheep Herders Arc on it.  We would like to have someone to dress as pioneers to ride on it.

  Anita is planning the Golden Anniversary Dinner and she will contact us for help.  This year it will cost the 50^th Anniversary Couples $8.00 each for dinner, but they get a free parking pass and free entry to the fair.

  The Air Stream Travel group that had asked us to do a dinner for them in September cancelled due to all of the fires.  They will contact us again next year.

  A letter was written to the Glenburn Church about having the Piano Recital on November 1 at 2:00 which is the same day as their bazaar and luncheon.  They thought this was a good time and are planning on us.  Tim has eight pianist lined up.

  A motion was made by Glorianne and seconded by Jeannette to put an ad in the Mountain Echo Fair Program for $40.00. Motion carried.

  Chuck talked about plans for the Shelly Creek Rendezvous and we will serve dinner Friday and Saturday night from 5 P.M. to 7 P.M. for $8.00 and breakfast Saturday and Sunday morning from 7 A.M. to 10 A.M. for $7.00.

  We will make up a schedule to help with the meals so we don’t all have to be there every time. Betty and Jeannette will do the grocery shopping.  We will finalize all plans at the September meeting. Everyone will make cookies for the dessert at the dinners.

  We have lost some shingles on the roof of the main museum building.  Robert will check with Valley Rentals if they have a man lift available, we will need to get this done before winter.

  The Acquisition Committee has some donations to catch up on.  Dorothy has cataloged some of them and placed them in displays.  If they are not acceptable they will be removed.

  There being no further business the meeting was adjourned at 9:20 P.M.

Respectively Submitted,

Glorianne Weigand, Secretary