Fort Crook Historical Society

Board Meeting - March 3, 2009

  The meeting of the Fort Crook Historical Society was called to order at 7:00 P.M. by President Robert Ingram.  All stood for the flag salute.

 A tour of the restored Fort Cabin preceded the meeting and we are all very pleased to have the cabin nearly completed.  Stan and Glorianne, Bill Mason and Chuck have all done a lot of hard work on it.

  Those present at the meeting were board members Robert Ingram, Glorianne Weigand, Jeanette Ciriello, John Fenn, Milly Lakey, Tim Glaze, Charles Thomason and Billie Albaugh.  Also present were Past President Chuck McCulley, Curator Dorothy Mason and guest Rose Schneider.

  The minutes of the previous meeting were read with the corrections that Milly’s term would be three years and Chuck’s would be one year.  John made the motion to accept the minutes as corrected and Billy seconded it.

Motion passed.

 The Treasurer’s report was discussed in Betty’s absence. There is $30,436.54 in the general fund and $36,642.13 in the Round Barn fund. The Round barn income for February was $960.00 and the expenses including payroll was $14,961.75. Jeanette made the motion to accept the treasurer’s report and John seconded it.

OLD BUSINESS: Robert reported on the construction of the Round Barn.  The log frames are up and everyone has been working very hard on this project. The payroll to Dan McMillan and Valley Rental has been paid to date which is the main portion of the expenses.

  Fall River Arts made a banner “Please Help Us Finish” with the phone number and email on it.  Bill Johnson donated it for the price of his one year business membership.  Jeanette made the motion to accept his offer for the membership exchange and Charles seconded it. 

  John will see Sandy Jensen about using their credit card machine if people want to donate using their card.  He will have Ramiro update the web page to include this information.

  Audit Committee report.  The audit was completed and signed off by Karin Thrasher, Janice Barrett and Gail Bassett.  They questioned the price we pay for the copy machine, but it was found out that we are in a contract until February 2012 and are bound to that.  They also questioned the State Compensation Insurance to see if we could get something cheaper, but Betty checked on that and we are on a Museum Flat Rate.

  The Fort Cabin is almost complete on the inside and some furnishings are in place.  We need to build the steps, hand rail and caulking before opening.

 Tim had checked on doors for the book cases but they were much more expensive than he had thought. He will keep working on that.  He has someone making magazine racks for the Library.

  John reported on the IT Committee and he found out that the Dispatch does not conform to the web page.

  He has found the 1861 Officers Letters from Fort Crook and other military posts on line and will put them on hard copy.

  Jeanette reported on the Quilt show and they have the flyers out for April 19.  They will charge $7.00 for entry to the show and lunch of soup, dessert, bread & drink.

  Glorianne will check on the Fall River Lions Hall Plaque and have it made at Fall River Arts with the Lions Club paying for it.

  Gift Shop items were tabled until the next meeting.

 Dispatch Planning, the information for the dispatch needs to be in on the following dates; May-June issue in by April 5; July-Aug. issue in by June 7; Sept.-Aug. issue in by Aug. 9; Nov.-Dec. issue in by Oct. 11; Jan.-Feb. in by Dec. 6.  We will meet next week to fold the Dispatch and saturation letter.

  May 23 will be the yard sale from 9-4.  We will also have a bake sale.  Jeanette will get information out and posters for the yard sale.  We will charge $20.00 for a space of about 20x20.

  Chuck and Glorianne have sent out about 60 letters for Pioneer Day.  Jim Geiger will take care of the Dutch Oven cooking.  He has sent out notices for that. The plaques will need to have dates changed on them as we did not use them last year.  We need to have raffle items for Pioneer Day.

Glorianne has also sent out the letters to the Historical Museum Day to be held May 9.

  Tim presented the Dragoon Banners that Peggy Hansen and Bess Kinsey made for us.  They are really nice and will be put up at the entry.

  NEW BUSINESS:  The Antique Truck Show is June 20 and they would like for us to do some publicity.  It is put in our news letter and our publications.  Maybe we could put out sandwich boards at the road for them.

  We are signed up for a flower border at the fair grounds.  John, Jeanette, Rose and Glorianne will be on the committee to plan it, but we will need others to help maintain it.

  The popcorn popper that Robert had found to buy was discussed.  Rose said the VFW had one we could borrow at any time.  So we will just borrow theirs for the Pioneer Day, Santa’s workshop and other functions that we need it for.

  Robert wants to put a motion sensor light up at the front door.

 Cecil Ray has found some storage containers that we can have then we would put them up for sale for some extra income.

  A Round Barn Fund Raiser Dinner was discussed and we will have it April 18, at Ingram Hall at 6:00 P.M.  Tim made the motion we have the dinner and Billy seconded it.  The plan is to have Travis Hickey cater the dinner of Beef Brisket with all the trimmings.  We will have a silent auction and a 50/50 drawing. The price will be $20.00 for adults, $10.00 for 6-12, 5 and under free.  Shelly Wood will provide the music.  We will pre sell tickets and get posters made at Davis copy center. Robert said Megan would do the decorating and Anita will plan the dessert.

  Chuck told us that the museum is the benefactor of all the contents and furnishing of a home near him.  We will have to move the contents out of the house as it is sold and we will move it all to neighboring garages for the museum to have a yard sale in the near future.

  There being no further business the meeting was adjourned at 9:20 P.M.

Respectively Submitted,

Glorianne Weigand, Secretary