Fort Crook Historical Society

January 6, 2009

  The board meeting of the Fort Crook Historical Society was called to order by President Robert Ingram at 7:00 P.M.  All stood for the flag salute.

  Those present were board members John Fenn, Tim Glaze, Charles Thomason, Billy Albaugh, Betty Stoltenberg, Robert Ingram, Milly Lakey and Glorianne Weigand.  Also present were Past President Chuck McCulley, curator Dorothy Mason and guests Caroline Geiger and Dan McMillan.

  The minutes of the previous meeting were read and approved as read.

  The Treasurer’s report was given and we have $31,965.26 in the General Fund and $51,559.51 in the Round Barn Fund.  We received $500.00 from the Garden Club for the Garden Tour lunch and facilities that we hosted in August. Santa’s workshop was a success with the Santa’s workshop lunch bringing in $692.70 and the gift shop $240.71.  We had to pay 15% of our net profits to the Fair. Charles made a motion to accept the treasurer’s report and Milly seconded it. Motion passed.

 OLD BUSINESS:  Robert gave a report on the Round Barn activities.  Wayne Norris is ready to haul the logs to the rental yard and we will start peeling them.  Chuck said that a thin blade ax works best on peeling the large logs. Wayne plans on constructing the wall sections in his shop.

  Dan Macmillan reported that he has a nephew who is a civil engineer and he would like to help with the Round Barn project.  He does not have time to draw up the plans but will check them over when they are complete.  Dan would like to set up his drafting board with the plans at the Valley Rental for anyone to look at if they so wish.

  Steve Vaughn wants to do a fund raiser for the Round Barn and he has three guns he would like for us to do a raffle for. It was suggested that a good time to raffle them off would be at the Rendezvous. Robert will talk to Steve more and this will be tabled until the February meeting.

  The solicitation letter was read and approved but it was felt that this is a very poor time to send it out.  We will wait until Spring and people get back to work.

  John reported on the IT Committee and he had talked to Ramiro who will update the web site. 

 The 2009 Quilt show will be April 19 at the Vets Hall.  Sharon and Jeannette will be working on that. Jeannette has the Hall reserved for that day and for the May 9 North Region Historical meeting.

  We will host the Museum’s from Shasta, Lassen, Modoc and others in the area on May 9 at 11:00 A.M. for a day of idea sharing and touring of our museum.  We will serve a complimentary lunch at the Vets Hall.  Glorianne will draft a letter of invitation to have for the next meeting and it will be sent out in March for RSVP’s. The event will begin at the Museum where everyone will sign up and receive a name tag. It was suggested to buy a box of nametags so we will have them for special occasions.

  Robert contacted Paulette Hendrix and she will be our Fort Crook Historian and will keep a scrapbook of all newspaper articles and pictures.

  Charles will get a group together and work on the Five Year Plan.

 The bi-monthly Dispatch will take some planning to be sure everything is entered in a timely manner. The dispatch needs to be emailed to Ramiro when it is sent to Lyn so it will be included on the web site. Robert will check on this.

  Tim said he has been in contact with Scott’s Glass about the doors for the book cases.  They are to get back to him so they can be measured.

  Chuck has information on the chinking and caulking of the Fort Cabin.  We can start filling the spaces between the logs with chinking material at any time, but we need to wait for the logs to dry before caulking them.

 Charles will set up a meeting to discuss the five year plan.

  A thank you letter will be sent to Ramiro for his hosting the web site.  Also a $50.00 Gift Certificate for the gift shop and a complementary membership will be sent to show our appreciation.

  NEW BUSINESS: 2009 will be the 75^th Anniversary of the Fort Crook Historical Society.  We need to honor the founders in the Dispatch and mention their descendents.  Milly will ask Evelyn McArthur to help her work on this. Dorothy will send an article for each dispatch to tell of the buildings histories and their significance to the Museum grounds.

  We will incorporate the 75^th Anniversary celebration with Pioneer Days.

Glorianne will be chairman of the Audit Committee. John will be the chairman of the nominating committee.  Betty, Milly, Robert and Leslie will be the budget committee.

  Glorianne passed out a draft for the calendar of events for 2009.  A few corrections were made and it will be sent to the local papers and posted on the web site and emailed to the board.

 Chuck reported that the blacksmith shop is out of coal.  The cost is now $1060.85 a ton, but he can get it delivered free. John made the motion that Chuck order the coal and Betty seconded it.  Motion passed. Chuck does not want to sell any more coal out of our reserve as it shorts the museum.

There being no further business the meeting was adjourned at 9:10 P.M.

Respectively Submitted,

Glorianne Weigand, Secretary